Executive Assistant Provost Office

Grand Canyon University • Phoenix, AZ

1d • Onsite

About The Position

Grand Canyon University! One of Arizona’s leading institutions of higher learning. GCU is a missional, Christ-centered university with an innovative and adaptive spirit that addresses the world’s deep needs by cultivating compassionate Christian community, empowering free and virtuous action and serving others in ways that promote human flourishing. Through academic excellence, the university equips students with knowledge of the Christian worldview, instilling in them a sense of purpose and vocational calling that enables them to be innovative thinkers, effective communicators, global contributors and transformative leaders who change their communities by placing the interests of others before their own. The Provost's Office of Grand Canyon University is seeking an Executive Assistant. The Office of the Provost supports students, faculty, and staff. The Executive Assistant to the Provost will support the initiatives of the office and the university through administrative tasks and partnerships with leadership on campus. Located in the Valley of Sun in the heart of Phoenix, Arizona, GCU is a regionally accredited, private, non-denominational Christian University. Grand Canyon University is focused on students finding their purpose through engagement, community outreach, and service to others.

Requirements

• Bachelor’s Degree preferred.
• A minimum of 4 years’ experience in administrative capacity for a large department/function and/or experience working in the higher education field.
• Experience working fast-paced business/operations office environment
• An equivalent combination of work experience and education/training may be substituted upon supervisor’s approval.
• Must successfully pass a background check.

Responsibilities

• Coordinate critical work processes and projects that are department wide; provide administrative management assistance to all department staff; manage complex and frequently changing calendars.
• Represent the Office of the Provost and academic administration to distinguished guests and high-profile leaders on campus; create a welcoming environment for meetings, tours, and conversations
• Prepare documents and presentations; may have to integrate data from several department functions to provide overall summary report.
• Assist with planning and organizing special events, conferences, meetings, etc. initiated or hosted by the department including preparation and coordination of plan details, logistical arrangements, timelines, and communications based upon the event.
• Serve as key liaison to assignments given by Department Head to staff or other departments to ensure tasks/projects are completed on time. Keep Department Head informed.
• Manage the Provost’s calendar, coordinating calendars with university offices, faculty, students, management, and external parties to set up meetings and supervise the arrangement of related logistics such as site locations, reservations, travel arrangements, audio-visual equipment, catering, etc.
• Attends meetings to serve as recorder and distributes meeting minutes as requested; track follow-up and completion of assigned tasks
• Proactively maintain an appropriate inventory of necessary office supplies and assist with Academic Administration building maintenance in coordination with employees and facilities department
• Assist with navigating the University’s processes for purchasing, human resources issues, accounts payable/receivable, payroll and timekeeping, public safety/parking, etc.
• Coordinate across campus with the Office of the President as well the ten colleges and the entire Academics leadership team.
• Primary liaison for the Information Center and coordination with Antelope Reception Center (ARC) in assisting prospective students, families, and current students for general campus inquiries.
• Other duties as assigned.

Benefits

• Exceptional workplace benefits include medical, dental, vision, life and disability insurance, flexible spending accounts, a 401K savings plan
• Generous time off plan and 11 paid holidays; free covered parking
• Paid time off to volunteer in the community or at GCU sponsored events
• We also offer full-time employees, their spouses, and dependent children an Education Tuition Discount Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level