Office Engineer/Assistant Project Manager

WSP • New York, NY

3d • Onsite

About The Position

This Opportunity WSP is currently initiating a search for an Office Engineer/Assistant Project Manager. This role will report full-time to our client’s office at 2 Broadway in Manhattan. Be involved in projects with our Project Controls & Technology Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.

Requirements

• Bachelor's degree or equivalent work experience (4 years in a business environment)
• Minimum of three (3) years of experience as an administrative assistant or document control clerk with a Consultant Construction Manager or a construction organization
• Must have the ability to work onsite 5 days per week
• Experience working on Design, Pre-Construction, Construction and Closeout or similar projects preferred
• Advanced computer and word processing skills using MS Office applications
• Excellent interpersonal, written and verbal communication skills
• Ability to coordinate several high-priority deadlines simultaneously and demonstrate flexibility when priorities change
• Excellent organizational & prioritizing skills with the ability to multitask

Responsibilities

• Work under the Project Manager to support the Project vision and initiatives.
• Implement efficient work-flow process, monitor daily activity, implement modifications.
• Assist in preparing, formatting, and distributing memos, letters, and reports.
• Maintain filing systems and ensure proper documentation of contractor records.
• Maintain documentation in SharePoint or similar Electronic Document Management System (EDMS).
• Support timecard collection, coordinate with field personnel, and prepare invoice packages
• Monitor inventory of supplies and assist with procurement as needed.
• Assist with internal documentation requests and scanning of program files.
• Prepare project-related meeting agendas, attendance sheets, meeting summaries, and daily reports for field and office staff.
• Maintain shared folders, logs, and databases in coordination with the Data Administrator.
• Track distribution of safety materials, toolbox forms, and compliance notices.
• Support onboarding of new hires (forms, checklist completion, credential requests)
• Provide backup support to Data Administrator when needed.
• Support daily report consolidation, contractor access forms, and safety toolbox submissions.
• Communicate with project team members.
• Develop and maintain spreadsheets and databases for correspondence logs and progress reports.
• Generate presentations, as directed by the Project Manager.
• Develop and maintain strong client relationships.
• Perform other duties as assigned.

Benefits

• coverage related to medical, dental, vision, disability, and life
• retirement savings
• paid sick leave
• paid vacation (or other personal time)
• paid parental leave
• paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level