Clayton Homes Office Coordinator - Douglas, GA

Clayton • Douglas, GA

3d • Onsite

About The Position

Clayton is a leading single-family, values-driven home builder dedicated to attainable housing, sustainable practices, and creating a world-class experience for customers and team members. This role provides administrative support, acts as a communication liaison, and manages office organization. The Office Coordinator will assemble and maintain customer files, assist team members with business processes, prepare sales packages, and schedule services. They will also prepare correspondence, serve as a point of contact between departments, and interact with clients and visitors. Additionally, the role involves assisting customers with general questions, routing calls, preparing for audits, and managing invoices, contractor payments, and bank deposits. Proficiency in Vantage tasks, SES Pro, and My Home Service is also required.

Requirements

• Proficient in Microsoft Word, Excel, and Outlook Express
• Able to multi-task and adapt to changes with ease
• Strong written and verbal communication skills
• Possess strong customer service skills
• High School diploma or equivalent
• Professional demeanor and appearance
• Able to comply with all company policies and procedures
• Must be reliable and dependable
• Able to work effectively and efficiently in a team environment
• Cooperative and collaborative, willing and eager to work in a team environment, assist with miscellaneous duties as required
• Must be able to operate in a sedentary environment; independently operate a computer, phone, copier and other office machinery; occasionally move furniture décor, and complete light cleaning.

Nice To Haves

• Experience is a plus

Responsibilities

• Assemble, update, and maintain customer files as needed for Home Center processes and compliance, ensuring record retention policies are adhered to.
• Assist Home Center team members in working with Home Office liaisons to carry out sales, marketing, human resource and other business processes.
• May assist in preparation of sales packages, complete parts orders, billback requests for payments from manufacturer on covered items, and schedule service through contractors.
• Prepare letters, flyers for Home Center promotions, copies, business card requests, and other correspondence as requested by the Home Center Manager.
• Serve as a point of contact between different departments or individuals within the organization, relaying messages and ensuring effective communication channels.
• Interact with clients, visitors, and employees, providing assistance and ensuring a positive experience for all.
• Assist customers with general questions, route phone calls and messages accurately and quickly.
• May assist with office compliance and internal audit preparation.
• Assist Home Center Manager in collecting invoices, scheduling payment to contractors, making bank deposits, etc.
• Operate and perform tasks associated with the role of Office Coordinator in Vantage: Vantage tasks SES Pro My Home Service.

Benefits

• Hourly wage
• Flexibility to create own health, dental, and vision benefits package (for full-time team members)
• Competitive 401K programs including investment options and company matching (for full and part time team members after one year)
• Paid parental leave
• Employee Assistance Programs
• Paid time off
• Paid holidays
• Paid time for Team Members to volunteer to causes that are meaningful to them through the Clayton Impact program
• Holistic wellness programs (physical, nutritional, social, financial, spiritual and occupational)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED