Office Coordinator

Fraza / Vitan Equipment•Buffalo, NY

12d

About The Position

The Office Coordinator supports day-to-day administrative and accounting operations. This role requires strong organization, punctuality, and the ability to follow established procedures. The ideal candidate has experience with office administration, data entry, and basic A/P and payroll tasks.

Requirements

1+ year of administrative, office assistant, or coordinator experience preferred
Basic computer proficiency (Microsoft Office)
Knowledge of A/P, billing, or payroll tasks preferred
Strong attention to detail and accuracy
Excellent communication and customer service skills
Ability to multitask, prioritize, and problem-solve
Reliable, punctual, and able to follow direction
Ability to work both independently and in a team environment

Responsibilities

Answer and route incoming phone calls
Perform Accounts Payable (A/P) including billing, invoice processing, and vendor communication
Assist with collections and follow up on outstanding balances
Support payroll preparation and time entry review
Complete data entry tasks, including updating the sales journal and internal reports
Maintain filing systems (electronic and physical)
Perform general office duties including scanning, organizing documents, and mail handling
Ensure accuracy, attention to detail, and timely completion of tasks
Follow instructions, company policies, and administrative procedures
Assist team members with administrative support as needed