Office Coordinator

Aston Carter•San Francisco, CA

6d•$23 - $31•Onsite

About The Position

The Office Coordinator will work closely with the Operations or Facilities Manager to support all facilities related activities. The Office Coordinator is committed to providing premier client service while overseeing and performing a wide variety of assignments in a team environment. The Office Coordinator must have strong communications skills, the ability to multi task, and prioritize workload for the office. General duties include ensuring office tasks are completed and point of contact for facilities related issues with the property management. Coordinate and assist with office related activities such as requests from various departments both local, national office and consulting; project related tasks in collaboration with others and larger scope facilities related requests and projects Manage security access control data base and create and distribute security badges or key fobs Manage payment of office related invoices and track expenses Has working knowledge of all tasks related to office support and perform office assistant responsibilities as necessary Act as point of contact for various vendors and resolves questions or issues

Requirements

High School Diploma/GED required
Minimum of 1 year of related experience required, office support experience preferred; experience in a professional services environment preferred
Proven commitment to providing exceptional client service and ability to build rapport and effectively interface with all levels within the firm
Strong verbal and written communications skills including the ability to articulate information and respond to questions clearly
Ability to collaborate and work effectively across functions/departments/teams and team with individuals at all levels
Strong planning and organization skills; able to effectively prioritize assignments and competing deadlines in a fast paced environment
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint) and aptitude for learning internal programs and software
Ability to travel as needed, approximately 5%
May require some overtime hours

Responsibilities

Coordinate and assist with office related activities such as requests from various departments both local, national office and consulting; project related tasks in collaboration with others and larger scope facilities related requests and projects
Manage security access control data base and create and distribute security badges or key fobs
Manage payment of office related invoices and track expenses
Has working knowledge of all tasks related to office support and perform office assistant responsibilities as necessary
Act as point of contact for various vendors and resolves questions or issues