Office Coordinator

Engineering Wireless Services•Tempe, AZ

4d•$16 - $22•Onsite

About The Position

Engineering Wireless Services (EWS) is seeking a professional, friendly, and highly organized Receptionist / Office Coordinator to serve as the first point of contact for our Tempe headquarters. This role supports daily office operations, front desk coverage, administrative tasks, and facilities coordination to ensure a smooth and positive experience for employees, visitors, and clients.

Requirements

High School Diploma or equivalent required.
Professional appearance, strong communication skills, and a customer‑service mindset.
Ability to multitask and prioritize in a fast‑paced environment.
Proficiency with Microsoft Outlook, Word, Excel, and Teams.
Prior experience in a professional office environment preferred.
Must pass a background check, drug screen, and provide a clean driving record.
Full‑time, onsite schedule: Monday–Friday, 8:00am–4:30pm.

Nice To Haves

Experience in the wireless industry or construction trades is a plus.
Arizona Notary Public (or willingness to obtain) preferred.

Responsibilities

Greet all employees, clients, vendors, and visitors with professionalism and warmth.
Manage the guest registry and notify staff of visitor arrivals.
Answer and route incoming calls accurately, announce callers, and take messages as needed.
Ensure consistent front-desk coverage and uphold a positive first impression of EWS.
Sort, open, scan, and distribute incoming mail and packages.
Receive front desk deliveries and coordinate with the Warehouse Team when needed.
Prepare outgoing shipments (USPS/UPS/FedEx).
Monitor, restock, and organize office, kitchen, and cleaning supplies.
Track supply levels and submit purchase requests.
Maintain a clean and organized supply room.
Serve as the main point of contact for facilities needs (cleaning, repairs, maintenance).
Coordinate vendor visits and track facility service requests.
Ensure shared spaces—conference rooms, kitchen, training room, gym, lobby—are clean and presentable.
Assist with monthly facility services such as shredding, pest control, water/ice machine maintenance.
Support annual contract renewals and city license renewals.
Assist with occasional off-site tasks or deliveries.
Assist with scanning, filing, copying, printing, notarizing, and basic data entry.
Prepare onboarding materials and visitor badges.
Support company events with planning and setup.
Assist with AP/AR tasks when cross‑trained.
Complete special projects and ad‑hoc assignments from leadership.