Part Time Office Coordinator

First Learning•Rochester, NY

just now•Onsite

About The Position

The Office Coordinator plays a key role in supporting the daily operations of our administrative office. This part-time position is ideal for someone who is organized, friendly, and proactive, with strong attention to detail. The Office Coordinator helps ensure the office runs smoothly by managing supplies, maintaining organized spaces, welcoming visitors, and supporting general office and administrative needs. This role also provides administrative support to the Leadership Team, which may include: Scheduling meetings for large groups using Outlook Creating simple documents, spreadsheets, and presentations Entering data into websites Updating office signage and forms Creating forms in Adobe Proficiency with Microsoft Office and basic computer systems is required.

Requirements

High school diploma or equivalent required
Prior office, administrative, or coordinator experience preferred
Strong organizational skills and ability to multitask
Friendly, professional demeanor with strong interpersonal skills
Ability to work independently and take initiative
Basic computer skills (email, calendars, Microsoft Office, Adobe)
Ability to create simple documents, spreadsheets, and presentations
Ability to lift and move office supplies and packages as needed
Ability to provide administrative support to the Leadership Team as described above
Office: 2 years (Required)

Responsibilities

Order, receive, and maintain office supplies, materials, and general inventory
Stock and organize office materials and shared spaces
Greet and assist visitors, vendors, and staff in a professional and friendly manner
Receive, sort, and distribute incoming mail and packages; prepare outgoing mail as needed
Maintain cleanliness and organization of storage rooms, supply areas, and common office spaces
Perform light cleaning duties (e.g., tidying common areas, wiping surfaces, organizing workspaces)
Assist with general administrative and office support tasks as needed
Support Leadership Team with scheduling, document creation, spreadsheets, presentations, and data entry
Communicate supply needs, maintenance issues, and operational concerns to the HR Manager
Support special projects or additional administrative duties as assigned