Office Coordinator (Contract/Part-Time)

Halda Therapeutics•New Haven, CT

4d•$20 - $35•Onsite

About The Position

Halda is seeking a highly organized and detail-oriented professional with a passion for supporting the operations of a dynamic biotech to join us as Office Assistant. The Office Assistant is critical in ensuring the operations are running efficiently so that our scientists can focus on our groundbreaking research. This is a part-time position reporting to the Office Manager. This position is not eligible for remote work and will be required to be on-site 25-30 hours per week.

Requirements

Bachelor's degree in business administration, office management, or a related field experience is preferred.
Proven experience in office administration, or a similar role in a fast-paced working environment is preferred.
Strong organizational and time-management skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new technologies.
Excellent communication and interpersonal skills.
Ability to maintain confidentiality and handle sensitive information.
Self-motivated with a proactive and problem-solving mindset.

Responsibilities

Maintain a presence at the company’s entry, assisting guests as they enter and receiving deliveries.
Manage incoming and outgoing correspondence, emails, and phone calls as designated by Manager.
Maintain office supplies and equipment inventory and reorder on a timely basis.
Receive, unpack, organize and store all shipments for office and kitchen related needs.
Assist with the execution of company events, ad hoc lunch orders, and happy hours.
Ensure conference rooms are prepared and equipped for meetings. Report any equipment maintenance issues and serve as a liaison to external service providers (IT and others).
Assist with internal communication channels.
Process legal document signature requests through DocuSign.
Provide general administrative support to various departments and teams.
Assist in special projects and tasks as assigned by management.
Be a point of contact for employees regarding office-related inquiries and requests.
Other duties as assigned.