Office Coordinator- ENT & Audiology Clinic (FT- 1.0 FTE, Day Shift)

Bozeman Health•Bozeman, MT

20h•Onsite

About The Position

The Office Coordinator I facilitates the efficient operation of the assigned department(s) by performing a variety of clerical and administrative tasks. Provides administrative support in a variety of functions to an individual, team, department, or other group in the organization. Responds to or routes routine inquiries from external or internal sources with standard correspondence or other messaging. Primary expectations include patient appointing, telephone triage, registration and other activities as defined.

Requirements

High School Diploma or Equivalent
Demonstrates sound judgement, patience, and maintains a professional demeanor at all times.
Ability to work in a busy and stressful environment and manage multiple tasks during designated work shifts.
Strong interpersonal, verbal and written communication skills.
Ability to work varied shifts.
Computer applications, MS Office, EMR, internet applications and standard office equipment.
Detail oriented, organizational skills and the ability to prioritize.
Strong interpersonal and teamwork skills.
Regular and sustained attendance is required.
Lifting (Rarely – 30 pounds)
Sit (Continuously)
Stand (Occasionally)
Walk (Occasionally)
Climb (Rarely)
Twist/Bend/Stoop/Kneel (Occasionally)
Reach Above Shoulder Level (Occasionally)
Push/Pull (Occasionally)
Fine-Finger Movements (Continuously)
Vision (Continuously)
Cognitive Skills (Continuously)

Nice To Haves

1 year of administrative experience preferred

Responsibilities

Serve as the receptionist for the office, greeting patients, visitors, or staff.
Answer phones, direct calls to appropriate individuals, and prepare messages.
Patient Appointing
Copy, sort, and file records related to office activities, business transactions, and other matters.
Print letters, memos, forms, and reports according to written or verbal instructions.
Sort incoming mail and deliver to appropriate department or individual; process outgoing mail.
Perform clerical duties including typing, filing, and completion of simple forms.
Operate office machines including copiers, scanners, phone and voicemail systems, computers, and other standard office equipment.
May take on team lead roles to assist with office activities and functions to maintain efficiency and compliance with company policies.
Perform other related duties as assigned.