Office Coordinator

Marco Technologies•Minnetonka, MN

7d•Onsite

About The Position

Marco is seeking the right candidate to our Marco team as an Office Coordinator, responsible for the general office management and supporting HR with various job duties. The ideal candidate is someone with a professional, positive, can-do attitude, interested in employee engagement activities to help drive a positive, engaging environment at our Minnetonka site. Outside of the general office tasks, as this position also supports HR, experience and comfort dealing with confidential information is required.

Requirements

High school diploma required.
Proficiency with business collaboration tools such as MS Office applications, Outlook, and company and client specific programs.
Superior customer service and communication skills.
Enthusiastic, dedicated to the challenge of helping other people.
Demonstrates attention to detail.
Self-starter with the ability to perform with little or no direct supervision.
Comfortable working alone in a quiet office setting
Ability to multi-task in a fast-paced environment.
Function collaboratively as part of a fast-paced, client-oriented team.

Nice To Haves

Previous administration, human resource support or customer service experience preferred.

Responsibilities

Management of site:
Greet visitors and create and maintain a professional environment in client facing areas of the office
Support the organization with onsite meetings including scheduling, room preparation and catering
Ensure conference rooms are stocked with determined items
Plan and organize office activities, internal communications and special local and company events
General office items:
Distribute incoming and prepare outgoing mail. Receive and send deliveries and packages.
Direct incoming faxes to the correct recipient and respond to messages received in the receptionist inbox.
Maintain and order office supplies for in-house use
Manage onsite equipment including copiers, food/coffee equipment, coordinating maintenance when needed
Support the site with ad hoc requests when needed/assigned
Available for back up support for incoming calls when needed
Human Resource Coordination:
Assist recruiters and hiring managers with sourcing, posting job ads, and conducting phone screens
Coordinate candidate communication and scheduling interviews
Support onboarding and offboarding activities for Marco staffing (full time, part time, offshore and contract personnel)
Assist in a variety of HR initiatives including unemployment claims, data collection and distribution, training projects, presentation development, etc.
Company and HR projects as assigned.
Act in accordance with Marco policies and procedures as set forth in the Employee Handbook.
Perform other related duties as assigned.