Office Coordinator

Syracuse University • Syracuse, NY

44d • Onsite

About The Position

The office coordinator job is a 40-hour support position that is responsible for preparing and initiating administrative office-related tasks associated with the day-to-day operations of Campus Safety and Emergency Management Services (CSEMS). The position works in an energetic, semi-public facing office and responsibilities include exceptional interpersonal and communication skills, good judgement, confidentiality, initiative, and ability to work independently or as a team. The office coordinator position handles multiple tasks and has the ability to prioritize numerous responsibilities to meet deadlines.

Requirements

• Associate's degree and/or equivalent combination of education and experience, plus 2-3 years administrative support and general clerical experience.
• Personal history background check and participation in random drug/alcohol testing required by department.
• Proficient with Microsoft and human resources/payroll related applications.
• Experience with initiating and submitting web-based forms related to special work orders and/or purchase requests.
• Ability to track and troubleshoot office technology maintenance issues and articulate subsequent repair needs to vendor(s).
• Calendaring, online, remote meeting setup experience required.

Nice To Haves

• Experience working with diverse populations, in a college/academic setting preferred.
• Experience in higher education and/or not-for-profit business models a plus.

Responsibilities

• Prepares purchase requisitions and initiates inter-departmental journal entries.
• Scans and organizes administrative files to an electronic filing system.
• Assists with employee travel and expense processing as directed.
• Assists with generating general ledger reports.
• Coordinates maintenance for office technology (i.e. machines such as biz hubs, printers, phones, etc.)
• Monitors supply inventories and purchase requests; coordinates approved orders.
• Distributes receivables as needed.
• Assists with coordinating internal department events and community-based programs.
• Assists with coordinating meetings and/or travel as directed.
• Assists with placing building maintenance requests.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree