Office Coordinator - Population Health (Health Services)

Shelby County•Memphis, TN

20h•Hybrid

About The Position

The Office Coordinator is responsible for assisting with the planning, implementation, and monitoring of administrative activities for the Population Health Bureau. Performs a variety of specialized activities and functions, including planning, collecting, and analyzing information required for decisions regarding staffing, funding, and the department’s programs and services.

Requirements

Four (4) years of progressive secretarial, bookkeeping, payroll, data processing, or statistical work; and a high school diploma or GED; OR Three (3) years of progressive secretarial, bookkeeping, payroll, data processing, or statistical work and one (1) year of college study (30 semester hours or 36 quarter hours).
PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.
Ability to organize work, manage multiple tasks, and meet deadlines in a fast-paced environment.
Ability to analyze information, identify issues, and implement effective solutions.
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to take and transcribe meeting minutes.
Ability to communicate clearly and professionally, both verbally and in writing, with diverse populations.
Ability to establish and maintain effective working relationships with staff, partners, and the public.
Ability to work under pressure, manage time efficiently, and meet deadlines.
Proficiency in Microsoft Office (Excel, Word, PowerPoint) and other County application software.
Must be able to type 25 words per minute.

Responsibilities

Organizes and coordinates daily office operations and administrative activities to support program efficiency.
Greets and assists staff and the public, screens calls, and manages internal and external communications.
Maintains calendars, schedules meetings, secures venues/vendors, and prepares meeting minutes.
Reviews, edits, and prepares correspondence, reports, memoranda, and other documents for accuracy and proper grammar.
Assists program staff with coordinating community events, outreach activities, and travel-related documentation.
Maintains filing systems for contracts, grants, and departmental records.
Prepares and reviews requisitions, monitors budget-related items, and coordinates with vendors and outside service providers.
Performs data entry, compiles data, and prepares monthly, quarterly, and special reports.
Assists with preparing grant applications, award documentation, and grant-related reporting requirements.
Performs other related duties as required or directed.