Office Coordinator

The Wonderful Company•Los Angeles, CA

5h•$27 - $29•Hybrid

About The Position

The Wonderful Company is a privately held $6 billion company committed to providing high-quality, healthy brands and helping improve the lives of the people who live and work in the places where we operate. Ranked No. 1 on the 2025 PEOPLE® Companies That Care list and one of Fortune® magazine’s “100 Best Companies to Work For” in the U.S., The Wonderful Company is continually recognized for its dedication to the well-being of its workforce, their communities, and the planet. The Office Coordinator reports to the Sr. Manager, Business Operations and acts as the first point of contact for the Wonderful Agency. They utilize office management skills, interact with senior-level stakeholders, and understand how advertising and public relations teams operate. They bring a positive attitude and use a best-in-class approach to completing tasks to offer the best possible customer service experience. This position will be based at our West Los Angeles, CA office. We work a hybrid schedule with an in-office requirement Monday-Wednesday and the option to work remotely on Thursday and Friday.

Requirements

3+ years of experience working in an office environment.
Proven ability to support and assist executive leadership.
Customer service-oriented attitude within a fast-paced work environment.
Experience with Microsoft Office and Concur or other expense report software.
Strength in building relationships with key stakeholders.
Engaging and professional demeanor.
Demonstrated ability to remain calm in potentially stressful situations.
Ability to prioritize multiple competing projects.
Aptitude for using discretion when handling sensitive or confidential information.
Keen attention to detail.

Responsibilities

Manage office supply inventory and complete orders when necessary.
Report repairs and maintenance issues to building engineers and ensure the tasks are completed in a thorough and timely manner.
Order office snacks/drinks on a weekly basis to keep the refrigerator stocked.
Maintain cleanliness of shared spaces (e.g., conference rooms, kitchen, studio).
Assist with logistical needs of Agency meetings and events, such as ordering food and/or supplies.
Manage the Agency paid time off calendars and report to HR during biannual timecard audits.
Greet visitors and escort them to conference rooms and/or offices.
Answer questions about the organization.
Receive, sort, and route mail; maintain and distribute publications.
Provide light administrative support for two Executives including, but not limited to:
Completing monthly expense reports.
Coordinating IT requests.
Scheduling meetings on an as needed basis.
Create welcome baskets, prepare workspace(s), and print necessary onboarding materials.
Conduct new hire office tours and initiate introductions.
Connect new hires with their assigned “Wonderful Buddy.”

Benefits

Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future and including:
24/7 online physician consultations
virtual mental health resources
life coaching
engaging employee community groups
cash rewards for healthy habits and fitness reimbursements
library of on-demand fitness videos
Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units.
Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses.
Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward.
Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace.
Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities.