Office Coordinator

GA Foods•St. Petersburg, FL

9h•Onsite

About The Position

GA Foods is seeking to hire an Office Coordinator/Back Up Driver for their Saint Petersburg location. The ideal candidate will have a strong administrative background, including conducting daily order entry and processing functions and other administrative functions. The role involves performing required recordkeeping and processing information using established methods/procedures. The coordinator will also be certified to drive Company trucks and may make deliveries or run routes as needed.

Requirements

Strong administrative, organizational, and multitasking skills
Ability to work in a fast-paced environment with changing priorities
Typing speed of 35–40 WPM with 10-key proficiency
Advanced proficiency in Microsoft Excel, including data management, formulas, and reporting
Proficiency in Microsoft Office, including Outlook and Word
Strong attention to detail and problem-solving skills
Ability to communicate effectively across departments
Self-starter who thrives in a team-oriented environment
Must have valid drivers license
Must have ability to obtain DOT card

Responsibilities

Provide administrative and clerical support across kitchen, packing, and transportation departments
Coordinate and process daily meal counts, customer orders, and delivery data with a high level of accuracy
Enter, update, and maintain data in internal systems, including menus, orders, and shipment records
Prepare and distribute menus, labels, worksheets, and other operational documents
Serve as a liaison between customer service, transportation, and production to resolve issues and ensure smooth operations
Support drivers with route-related or customer issues and assist with delivery confirmations and documentation
Monitor and resolve order discrepancies, including shortages, overages, and exceptions
Process warehouse shipments, picks, and end-of-day reporting activities
Maintain organized records and ensure compliance with company policies, including confidentiality standards
Assist with billing, reporting, and cross-functional team support as needed
Perform other duties as assigned by management