Office Coordinator - Primary Care Practices
About The Position
The Office Coordinator promotes effective communication, supports staff development, assists with workflow coordination, and helps ensure consistent administrative operations across both practice locations. This position leads by example, actively participating in daily patient-facing activities while fostering a collaborative, patient-centered work environment. The Office Coordinator serves as a resource for administrative staff, helping to resolve routine issues, answer questions, reinforce established processes, and communicate staff concerns, opportunities, and operational needs to Practice Management. The position is expected to build positive working relationships with providers, nursing staff, and support staff while contributing to a culture of teamwork, accountability, and excellent customer service.
Requirements
- High School Diploma or GED required
- Medical terminology required
- Proficiency with electronic medical records
- Proficiency with Microsoft Office applications
- Working knowledge of scheduling
- Working knowledge of insurance verification
- Working knowledge of referrals
- Working knowledge of front-office workflows
Nice To Haves
- Secretarial experience preferred
- Medical background is preferred
- Leadership experiences preferred
- Associates Degree preferred
- 2 to 3 years' experience as secretary/clerical medical office experience preferred
- 2 to 3 years' experience as Office Coordinator or Team Lead preferred
Responsibilities
- Promotes effective communication
- Supports staff development
- Assists with workflow coordination
- Ensures consistent administrative operations across both practice locations
- Actively participates in daily patient-facing activities
- Fosters a collaborative, patient-centered work environment
- Serves as a resource for administrative staff
- Resolves routine issues
- Answers questions
- Reinforces established processes
- Communicates staff concerns, opportunities, and operational needs to Practice Management
- Builds positive working relationships with providers, nursing staff, and support staff
- Contributes to a culture of teamwork, accountability, and excellent customer service
- Demonstrates leadership and team-building skills through mentoring, coaching, and supporting administrative staff while leading by example
- Serves as an effective liaison between administrative staff and Practice Management, promoting clear communication, collaboration, and accountability
- Demonstrates strong interpersonal and conflict-resolution skills, addressing concerns professionally and fostering a positive work environment
- Balances leadership responsibilities with a full patient-facing workload, effectively prioritizing competing demands in a fast-paced medical practice
- Demonstrates strong organizational, time management, multitasking, and problem-solving skills
- Builds and maintains collaborative working relationships with providers, nursing staff, colleagues, and organizational departments
- Maintains a strong customer service focus and commitment to delivering an exceptional patient experience
- Demonstrates proficiency with electronic medical records, Microsoft Office applications, and medical office operations
- Possesses a working knowledge of scheduling, insurance verification, referrals, and front-office workflows
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
