Office Coordinator | Legends Global

ASM Global•Frisco, TX

2d•Onsite

About The Position

Legends Global has an immediate opening for an Office Coordinator, located in the Corporate Office in Frisco, TX. This individual will be responsible for maintaining all aspects of the office suites of Legends Global in the Texas Corporate Office building. This is a 100% in office role.

Requirements

High School diploma or G.E.D.
Two to three years related experience and/or training, or equivalent combination of education and experience.
Ability to use all office equipment, calculator, fax machines, copy machines.
Ability to prioritize and handle multiple tasks simultaneously.
Excellent communication, problem solving and organizational skills.
Excellent customer service and public relations skills.
Proficient in Microsoft products, including Word, Excel, PowerPoint, and Outlook.

Nice To Haves

Concur software experience a plus!

Responsibilities

Reads and routes incoming mail.
Locates and attaches appropriate file to correspondence to be answered by Director or Manager.
Liaise with the building management.
Ordering and maintain inventory levels of (including but not limited to): Office supplies, Mail supplies including FedEx and postage, Kitchens supplies.
Maintains relationships with outside vendors for the office (including but not limited to): Plants, Water, Iron Mountain, Vending.
Composes routine correspondence.
Expense Reporting.
Organizes and maintains file system, correspondence, and other records.
Answers and screens Senior Staff member's telephone calls and arranges conference calls.
Coordinates and maintains senior staff member's schedule and makes appointments.
Greets scheduled visitors and directs to appropriate area or person.
Arranges and coordinates travel schedules and reservations.
Coordinates and arranges executive staff and other meetings, prepares agendas, reserves, and prepares meeting location, and records and transcribes minutes of meetings.
Acts as a Liaison between clients, corporate office, and facilities.
Handles sensitive and highly confidential material.
Makes copies of correspondence or other printed materials.
Prepares outgoing mail and correspondence, including e-mail and faxes.
Handles all other aspects of administrative duties.
Create multiple weekly communication flyers in tools such as Canva and IT streaming platform.
Manage procurement teams task status updates- work through completing tasks like such as vendor forms, seeing if checklist implementation tasks completed, etc.
Manage VP of Procurement’s calendar and booking flights and Concur reconciliation.
Organization of Operations and Procurement conference tasks like buying swag bag items, finding entertainment for the conference, etc.
Work with Conference vendors to document sponsorship and send thank you communications to vendors.
Assist/oversee the Procurement interns work and responsibilities throughout the week.