Office Coordinator

AEG Worldwide•Los Angeles, CA

16h•Onsite

About The Position

We’re looking for a proactive and people-focused Office Coordinator to help create a welcoming, organized, and engaging workplace. In this role, you’ll be at the center of our Los Angeles office—supporting daily operations, enhancing the employee experience, and partnering closely with HR and cross-functional teams. If you enjoy wearing many hats, solving problems on the fly, and creating a positive office environment, this role is for you.

Requirements

2–4 years of administrative, office coordination, or similar experience
Strong organizational skills with the ability to multitask and prioritize
Experience working with vendors, employees, and cross-functional teams
Comfortable planning events and managing logistics
Proficiency in Microsoft Office (Excel, Outlook, Word)

Nice To Haves

Friendly, approachable, and service-oriented mindset
Strong communication and problem-solving skills
Ability to work independently and take initiative
High level of discretion when handling sensitive information

Responsibilities

Serve as the front desk point of contact, greeting employees and visitors
Coordinate with building management and external vendors
Manage incoming/outgoing mail and office inquiries
Maintain office supplies and ensure shared spaces are clean and organized
Oversee breakroom inventory, including snacks, beverages, and kitchen supplies
Coordinate regular orders (e.g., Costco, catering, office snacks)
Maintain kitchen equipment and shared spaces
Support office events, celebrations, and employee engagement activities
Help plan and execute employee events and celebrations
Create and manage internal content (announcements, birthdays, new hires, etc.)
Partner with HR and global teams to share relevant updates across offices
Prepare new hire welcome materials and coordinate onboarding logistics
Assist with badges, parking, and office setup
Support offboarding processes, including access deactivation and equipment returns
Manage expense reports and receipts for the HR team
Assist with meetings, including scheduling, catering, and setup
Support special projects and HR initiatives as needed

Benefits

medical, dental and vision insurance
paid holidays
vacation and sick time
company paid basic life insurance
voluntary life insurance
parental leave
401k Plan (with a current employer match of 3%)
flexible spending and health savings account options
wellness offerings
Opportunities for learning and leveling up through training and education reimbursement
Access to meaningful volunteer opportunities and community engagement programs