Office Coordinator (Grand Prairie)
About The Position
At Wikoff Color Corporation, we’re proud to be employee-owned, which means every team member has a stake in our success. We believe in building a workplace where people feel valued, empowered, and invested in the future. We are seeking a highly organized and detail-oriented Accounts Receivable/Payroll support our branch operations. This multifaceted role involves managing inventory, processing orders, coordinating with suppliers, and overseeing billing functions. The ideal candidate will be a proactive problem-solver with strong Excel skills, ERP system adaptability, and a collaborative mindset.
Requirements
- High school diploma or equivalent required; college coursework in accounting or business is a plus
- Minimum of 2 years of experience in administrative, billing, or accounting roles
- Advanced proficiency in Microsoft Excel, including pivot tables, formulas, data validation, and VLOOKUP
- Experience with ERP systems required; ability to quickly learn platforms such as Chempax is essential
- Strong verbal and written communication skills
- Proven ability to manage multiple responsibilities, work independently, and proactively seek guidance when needed
Responsibilities
- Respond to customer inquiries via email and telephone in a timely and professional manner
- Enter customer orders accurately as received and forward orders
- Complete warehouse transfers for consignment customers as required
- Prepare and process bills of lading for outgoing shipments
- Invoice all shipped orders, run invoice journals, review for errors, and submit invoices
- Create and submit purchase orders to vendors as required
- Receive and confirm purchase orders in the system once materials arrive
- Process accounts payable invoices, apply appropriate GL codes, obtain approval, and submit to Head Office Payables
- Prepare customs documentation for shipments leaving Canada, including Smart Border program requirements
- Assist with semi-annual physical inventory counts
- Perform costing for new products and maintain annual price lists
- Carry out additional duties as assigned by management
Benefits
- Competitive pay and overtime opportunities
- Health, dental, and vision insurance
- Paid time off and holidays
- 401K
- Employee Stock Ownership Plan
- Career development and training opportunities
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
