Office Coordinator

The Salvation Army USA Central Territory•Alpena, MI

About The Position

The Office Coordinator supports daily operations of the office. This position provides guidance in the absence of supervisors and assists with specific duties.

Requirements

College degree required, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
2 years’ experience working in an office environment
Maintain strict confidentiality
Proficient in Microsoft Office 365
Working knowledge of TEAMS and SharePoint
Willingness to learn new software as needed
Complete Safe From Harm training, and keep current as needed
Must have and maintain a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)

Responsibilities

Welcome and direct visitors
Maintain office equipment, order office supplies
Maintain master calendar and room usage for programs and events
Maintain files and records, prepare emails
Attend meetings and record minutes as requested
Complete statistical data and reporting as needed
Accurately enter financial data in a timely manner.
Process and track paperwork, forms, etc. for deposits, program fees and payment of approved expenses.
Process daily collections and deposit funds
Safeguard financial and material donations
Create, track, and give appropriate acknowledgement of gifts and activities.
Be familiar with and up to date with all corps events, programs, and services.
Supervise volunteers.
Perform orientation with each volunteer including review of written job description, Safe from Harm materials, policies, and procedures for their assignment.
Post volunteer opportunities.
Coordinate building rentals with corps officer / community center director.
Perform other duties as assigned

Benefits

Health Care Benefits which include: AFLAC Voluntary life insurance benefits
Pension contributions (currently 6.0% of your earnings) begin the first quarter after 1 year of employment. Vesting starts after three years of employment, 100% vested after five years of employment
The Salvation Army also offers a 403(b) voluntary retirement savings plan in which you may participate immediately, with approved vendors. There is currently no organizational match for 403(b) contributions.
Employee Discounts
Paid Time Off which includes: Sick days begin accruing the first of the month following 30 days of employment and you may begin to use accrued sick days once available. Up to (6) earned sick days per year may be used as discretionary days.
Vacation begins accruing the first of the month after one full calendar month after employment begins, and you may begin to use vacation days after (90) days of employment.
The accrual rate is based upon years of service and approved hours worked.
You will receive up to 2 personal days per year based on date of hire.
Birthday off with pay.
Paid holidays are effective immediately