Office Coordinator

Laguna Eyes Optometry PC • Laguna Beach, CA

2d

About The Position

We are seeking a motivated and outgoing Office Coordinator to join our team. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. Your responsibilities will include answering phone calls and greeting visitors, scheduling appointments, pulling insurance authorizations, assisting with examination paperwork, pre-examination care, and basic cleaning duties. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Requirements

• Associate’s or Bachelor's degree preferred
• Previous experience as an Office Coordinator or in a similar position
• Understanding of basic bookkeeping principles
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects
• Self-Motivated
• Ability to multi-task efficiently and with distraction

Responsibilities

• Greet and assist clients as they arrive
• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain calendar
• Manage patient intake forms and pull insurance authorizations
• Perform basic bookkeeping activities
• Contribute to company reports
• Address and resolve customer concerns with a professional attitude
• Assist in general office cleaning before and after patient care
• Assist in product sales as needed

Benefits

• 401(k) matching
• Bonus based on performance
• Employee discounts
• Opportunity for advancement
• Training & development
• Vision insurance
• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree