Office Coordinator

Adolfson & Peterson Construction•Johnstown, CO

3d•$48,000 - $72,000

About The Position

Adolfson & Peterson is currently hiring for an office coordinator. The candidate will be responsible for the following: Ensure that the regional front office is fully functional. Coordinate activities at the reception area, including telephone systems, managing client and subcontractor greetings and meetings, mail and package receipt and distribution, ordering supplies, and handling special events.

Requirements

High school diploma or equivalent and 2+ years of administrative experience; bachelor’s degree preferred.
Experience working in the A/E/C industry preferred.
Advanced skills with Microsoft Office including Word, Excel, and PowerPoint.
Demonstrated integrity and ethical standards.
Developed skills (written, oral, and listening) to effectively communicate with diverse audiences.
Ability to efficiently manage multiple projects and priorities simultaneously under time constraints.
Excellent interpersonal skills with the ability to build successful and lasting relationships.

Responsibilities

Take personal responsibility for working safely within an Incident and Injury Free (IIF) culture.
Comply with all company safety requirements and policies.
Coordinate activities at the front desk.
Field all incoming phone calls.
Greet and direct clients, owners, architects, subcontractors, and team members who enter the office.
Check in/out all office team members.
Update jobsite and telephone listings.
Ensure that the front office area presents a professional company image.
Process mail and deliveries.
Process and administer all outgoing mail and deliveries, including UPS, FedEx, and courier services.
Distribute incoming mail and deliveries to office team members.
Distribute faxes for incoming and outgoing information.
Provide administrative support for the office as time permits – create, assemble, and distribute reports as needed, file, copy, and fax documents.
Assist with company-sponsored functions such as the annual company meeting, picnic, and subcontractor events; collaborate with regional team members in management of AP sponsored meetings or events.
Manage schedules for regional office facilities; ensure that rooms are organized, stocked, and professional.
Keep apprised of current and upcoming projects to manage internal and external communications effectively.
Manage office services and supplies.