Office Coordinator

Wikoff Color Corp.•Grand Prairie, TX

3d•Onsite

About The Position

At Wikoff Color Corporation, we’re proud to be employee-owned, which means every team member has a stake in our success. We believe in building a workplace where people feel valued, empowered, and invested in the future. We are seeking a highly organized and detail-oriented Accounts Receivable/Payroll support our branch operations. This multifaceted role involves managing inventory, processing orders, coordinating with suppliers, and overseeing billing functions. The ideal candidate will be a proactive problem-solver with strong Excel skills, ERP system adaptability, and a collaborative mindset.

Requirements

High school diploma or equivalent required; college coursework in accounting or business is a plus
Minimum of 2 years of experience in administrative, billing, or accounting roles
Advanced proficiency in Microsoft Excel, including pivot tables, formulas, data validation, and VLOOKUP
Experience with ERP systems required; ability to quickly learn platforms such as Chempax is essential
Strong verbal and written communication skills
Proven ability to manage multiple responsibilities, work independently, and proactively seek guidance when needed

Responsibilities

Respond to customer inquiries via email and telephone in a timely and professional manner
Enter customer orders accurately as received and forward orders
Complete warehouse transfers for consignment customers and the Howden Road location as required
Prepare and process bills of lading for outgoing shipments
Coordinate and set up shipments from the Suretrack warehouse to customers
Invoice all shipped orders, run invoice journals, review for errors, and submit invoices
Create and submit purchase orders to vendors as required
Receive and confirm purchase orders in the system once materials arrive
Process accounts payable invoices, apply appropriate GL codes, obtain approval, and submit to Head Office Payables
Prepare customs documentation for shipments leaving Canada, including Smart Border program requirements
Monitor inventory levels at the Suretrack warehouse and place replenishment orders as needed
Assist with semi-annual physical inventory counts
Perform costing for new products and maintain annual price lists
Carry out additional duties as assigned by management