Office Coordinator - Bridge Inspection Team

WSP • Lawrence Township, NJ

12d • $27 - $33 • Onsite

About The Position

WSP is seeking a full-time Office Coordinator to support its Bridge Inspection Team in the Lawrenceville, NJ office. This role is crucial for contributing to a growing organization by supporting the team's objectives and solving client challenges. The selected candidate will be responsible for a variety of administrative and logistical tasks, ensuring smooth operations for the bridge inspection department.

Requirements

• High School Diploma or GED.
• 3+ years of relevant administrative experience, preferably in an office assistant role.
• High level of professionalism and a positive attitude when interacting with colleagues, clients, and other office personnel.
• Comfortable working in a fast-paced environment with interruptions and multiple tasks.
• Physically capable of carrying and transporting boxes of documents weighing approximately ten to fifteen pounds each.
• Strong interpersonal, written, and verbal communication skills.
• Unrestricted driver’s license valid in New Jersey and ability to successfully pass WSP’s motor vehicle screening.
• Strong organizational skills and attention to detail.
• Proven track record of upholding workplace safety and compliance with WSP’s health, safety, drug/alcohol, and harassment policies.
• Ability to work schedules that accommodate project-specific requirements, which may extend beyond the typical workweek.
• Proficiency with standard administrative and project-support software used in a bridge inspection office, including Microsoft Word, Excel, Outlook, Teams, SharePoint, OneDrive, and Adobe Acrobat, as well as web-based document management, data entry, file-sharing, and project tracking systems.

Responsibilities

• Collect and organize project and departmental data from managers, field inspectors, and other support staff.
• Use MS Teams to create and maintain project and departmental channels for the storage of documents.
• Create monthly departmental status reports by collecting relevant data from regional managers.
• Maintain and track staff training and certification records, including look-ahead tracking for renewals.
• Maintain equipment inventories.
• Provide administrative support to management and staff, including follow-ups, communication, coordination of activities, and general office tasks.
• Support on-site field teams with printing, travel coordination, and project logistics.
• Assist with office processes including filing, archiving, data management, uploading documents to project websites, and maintaining project-specific file structures.
• Exercise responsible and ethical decision-making regarding company resources and adhere to WSP’s Code of Conduct, policies, and procedures.
• Travel to state offices and to project sites in the state of New Jersey to provide on-site administrative and logistical support.
• Use a company-provided vehicle for all business-related travel, including delivery of project materials and documents to field staff and other offices.

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• Disability coverage
• Life insurance
• Retirement savings
• Paid sick leave
• Paid vacation (or other personal time)
• Paid parental leave
• Paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED