Office Coordinator

Hub International Insurance•Eden Prairie, MN

13h•Onsite

About The Position

At HUB, we value education, innovation, and continuous learning, and we’re excited to support you on your career journey. As an Office Coordinator, you will be the first point of contact for guests, clients, and employees, ensuring a welcoming and professional environment. This role manages front desk operations, including phone and email communications, visitor management, scheduling, and coordination of the office. The Office Coordinator also supports facility needs, event logistics, and culture initiatives to ensure the smooth operation of the office and a positive workplace experience.

Requirements

High school diploma or equivalent preferred
At least 2 years of experience in administrative, office support or customer service role preferred
An equivalent combination of education and/or relevant work experience may be substituted in lieu of minimum qualifications
Earned and ability to maintain state property and casualty insurance license required.
Team player with a great attitude, self-motivation and the ability to work in a fast-paced environment
Proficiency with Microsoft Office Suite; ability to quickly learn new software tools
Strong verbal and written communication skills
Excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment

Responsibilities

Greet and assist visitors and clients upon arrival, directing them to the correct conference rooms or contacts.
Create an inviting and collaborative culture for employees, clients, and guests.
Answer and direct all main line calls, providing exceptional customer service and scheduling for designated team members.
Assist in organizing department events across fun/educational, HUB gives, and wellness categories.
Process all incoming mail
Prepare bank deposits
Provide administrative support
Provide support to other departments as needed.
Maintaining inventory of admin and kitchen supplies
Ensuring office tidiness and security at end of shift
Maintaining the conference room meeting schedule
Must be able to maintain regular and predictable attendance.
Must be able to arrive and leave at scheduled times.
Perform other related duties as assigned by the manager.