Office Coordinator - Atlanta, GA

Baker Donelson•Atlanta, GA

3d•Onsite

About The Position

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an opening for an Office Coordinator in its Atlanta, Georgia office. The ideal candidate will be extremely professional, possess exceptional communication and organizational skills as well as excellent computer skills, and have a proficiency in MS Outlook and basic typing skills.

Requirements

Office administrative experience (law firm experience preferred but not required)
Ability to organize and prioritize numerous tasks and complete them under deadlines
Must be proficient in Microsoft office, most specifically Word and Excel
Ability to communicate and follow instructions of office management, attorneys and other legal staff in a fast-paced demanding environment
Must be willing to learn new tasks and adapt to change easily
Basic knowledge of office equipment, including computer and copiers
Microsoft program knowledge- Outlook, Word, Excel, etc.
Interpersonal skills necessary in order to communicate and follow instruction of attorneys and staff and provide information with extraordinary courtesy and tact
Ability to organize and prioritize numerous tasks and complete them under time constraints
Confidentiality
Exceptional client service skills
Working effectively within a group or independently
Minimum authorization to work in the United States

Responsibilities

Answering phones
Greeting clients and other visitors
Maintaining neatness of the lobby/reception area and conference center
Scheduling conference rooms, including verification of technology and catering needs
Daily client check deposit and issuing of needed operating account checks
Assistance with maintaining client files, including indexing litigation files for hard copy files as well as online
Create hyperlinks for case documents
Type memoranda, correspondence and other documents as back-up to legal secretaries as needed
Save documents into document management system
Assist with other clerical duties as assigned
Assist with special projects