Office Coordinator - Portland

NEXGEN TEAM LLC•Portland, OR

9d•Onsite

About The Position

Carson is an Oregon-based, privately owned organization with deep roots in the community, valuing employee contribution, rewarding hard work, and promoting from within. Since 1938, Carson has expanded from a heating oil provider to offering a diverse range of services across the Pacific Northwest, including fuels, lubricants, propane, and industrial solutions. The Office Coordinator is the first point of contact for the company, managing the flow of people and ensuring all administrative and receptionist responsibilities are completed accurately and efficiently. This is an entry-level position with comprehensive training provided.

Requirements

Proven work experience in a similar role (minimum 1-2 years' experience)
Proficient with 10-key, Microsoft Office Suite (Word, Excel, PowerPoint)
Experience with multiline phone system, Mitel and/or ShoreTel telephone systems a plus
Professional appearance
Solid communication skills both written and verbal
Ability to organize, multitask, prioritize, and work under pressure
Punctuality is essential
High School diploma

Responsibilities

Serve visitors by greeting, welcoming, directing and announcing them appropriately
Answer, screen, and forward incoming phone calls while providing basic information
Receive and sort daily mail, couriers, and deliveries
Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
Manage conference room calendars by scheduling meetings/appointments and resolving conflicts
Print daily invoices and process through the mail folding machine
Print monthly statements and bi-monthly cardlock invoices and process them through the mail folding machine
Order and maintain forms and envelopes for all company locations
Maintain order and cleanliness of the supply room
Order office and postage meter supplies
Order catering as needed for meetings
Order copier toner and other printer toners, recycle used cartridges
Prepare Federal Express shipments
Point of contact for vending machines, water dispensers and other related vendors
Perform other clerical receptionist duties such as filing, photocopying, collating, faxing, folding invoices, etc.
Various projects and tasks as assigned by Manager
Accountable for Fresh Service (ticketing system) ensuring timelines are met as set forth in credit policy
Serve as a primary or secondary backup for other members of the Credit & Collections department
Maintain a team environment with other employees and departments