Office Coordinator

Hirewell • Terre Haute, IN

12h

About The Position

Our client is seeking an experienced Office Coordinator / Office Manager to oversee core administrative and financial functions of our business. This role is critical to keeping day-to-day operations organized, accurate, and running smoothly behind the scenes.

Requirements

• Proven experience in office management, bookkeeping, or administrative finance
• Strong working knowledge of payroll, invoicing, and AP
• Proficiency in Excel, Microsoft Word, and general office software
• Ability to work independently with minimal oversight
• High attention to detail and accuracy
• Comfortable working in a construction or trades-based business

Nice To Haves

• Experience in construction, roofing, or skilled trades
• Familiarity with ServiceTitan or similar CRM/job costing software
• Higher-level accounting or office management background (controller-level experience is a plus, but not required)

Responsibilities

• Process payroll, including collecting, reviewing, and submitting timecards
• Handle accounts payable (AP) and basic accounting functions
• Manage invoicing, ensuring charges are coded to the correct jobs
• Monitor and track credit card transactions and compliance
• Maintain accurate job cost documentation and financial records
• Review, verify, and organize financial and administrative documents
• Pull reporting and job data from internal systems (ServiceTitan)
• Provide limited support for overflow phone calls when needed
• Serve as the internal point person for office operations and financial organization

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed