Office Coordinator

RRM Design Group • San Juan Capistrano, CA

11d

About The Position

At RRM, we inspire and support each other through collaboration, respect, and innovation to create environments people enjoy. We’re seeking an Office Coordinator who thrives in a fast-paced environment and excels at keeping operations organized and efficient. This role is central to supporting our managers, staff, and clients through top-notch administrative services and office coordination. Your role looks like: Producing, proofreading, editing, and distributing a variety of documents, including letters, reports, proposals, and contracts. Ensuring consistency in branding, formatting, grammar, and compliance with company standards. Assisting project managers with proposals, project setup, meeting notes, and client communications. Coordinating meetings, conference rooms, and travel arrangements. Supporting marketing and business development efforts with event coordination and RFP assistance. Keeping common areas clean, maintaining office materials, furniture, and equipment, and coordinating repairs with vendors or corporate support. Handling supply inventory and ordering, managing service contracts, assisting with subtenants, setting up new hire workstations, and maintaining fleet vehicles.

Requirements

• High School diploma required.
• Minimum 5 years of administrative or project coordination experience.
• Strong proficiency in Microsoft Office.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks.
• Strong written and verbal communication skills.

Nice To Haves

• AA degree or Bachelor’s degree from a four-year college or university.
• Some work experience in architecture, engineering, surveying, landscape architecture or planning firm.

Responsibilities

• Producing, proofreading, editing, and distributing a variety of documents, including letters, reports, proposals, and contracts.
• Ensuring consistency in branding, formatting, grammar, and compliance with company standards.
• Assisting project managers with proposals, project setup, meeting notes, and client communications.
• Coordinating meetings, conference rooms, and travel arrangements.
• Supporting marketing and business development efforts with event coordination and RFP assistance.
• Keeping common areas clean, maintaining office materials, furniture, and equipment, and coordinating repairs with vendors or corporate support.
• Handling supply inventory and ordering, managing service contracts, assisting with subtenants, setting up new hire workstations, and maintaining fleet vehicles.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees