Office Coordinator

Flywheel Digital • Irving, TX

16h • Onsite

About The Position

Flywheel's suite of digital commerce solutions accelerate growth across all major digital marketplaces for the world's leading brands. We give clients access to near real-time performance measurement and improve sales, share, and profit. With teams across the Americas, Europe and APAC, we offer a career with real impact, endless growth opportunities and the support you need to be the best you can be. Opportunity Flywheel Digital is looking for an Executive Assistant/Office Coordinator to provide comprehensive administrative support to 2-3 executives and provide facilities support to the Irving Office. The ideal candidate is an adaptable, collaborative, and well-organized person who can support leadership in improving their efficiency by handling day-to-day tasks and allowing time for strategic decision-making while also managing office operations. This role requires being in person at the office Monday through Friday and will report to the Senior Manager of Operations & Administration. We would expect this person to work from our Irving Office 5 days a week.

Requirements

• 5 years of experience in an administrative role that reports to executive management
• Comfort with ambiguity and changing priorities
• Strong organizational and project management skills
• Discretion and confidentiality in handling sensitive information
• Excellent written and verbal communication abilities
• Proficiency with Microsoft Office including Word, Excel, and Outlook
• Ability to work both independently and collaboratively in a fast-paced environment
• Creative problem-solving skills and a flexible, can-do attitude
• Ability to communicate effectively with all levels of the internal organization, building management, and external vendors.

Responsibilities

• Calendar and email management – coordinating, prioritizing and managing complex and ever-changing schedules and inboxes.
• Travel Logistics – booking flights, rental cars, accommodations and managing detailed itineraries
• Handle Purchase Order submissions and expenses through Service Anywhere and Concur respectively
• Meeting Coordination- Organizing, attending, and recording minutes for meetings and executive sessions
• Serve as a liaison between executives, stakeholders, and staff to enhance organizational efficiency
• Assisting with special projects by coordinating resources and tracking progress
• Serve as the liaison between the local Facilities Manager and the local Flywheel team to ensure that employees, clients, and guests' needs are met.
• Greeting employees, clients, and guests entering the office, ensuring that they are comfortable, welcomed, and connected with the right personnel.
• Managing incoming and outgoing correspondence to the office including emails, invoices, mail, and packages.
• Monitor office expenditures and reconcile monthly expenses
• Monitor office supplies inventory and place orders for individual needs
• Support the office with events both inside the office and offsite as needed

Benefits

• We are proud to offer all Flywheelers a competitive rewards package and unparalleled career growth opportunities and a supportive, fun and engaging culture.
• We have office hubs across the globe where team members can go to feel productive, inspired, and connected to others - team members go into Hub Offices 3x a week
• Competitive paid time off, including annual leave plus paid public holidays
• Great learning and development opportunities
• Benefits that help you live your best life
• Parental leave and benefits
• Volunteering opportunities
• If you’re looking to connect with teammates on a topic of inclusion and identity, chances are there’s an ERG for that.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed