Confidential Office Coordinator

Fun Town RV, LP•Amarillo, TX

1d•Onsite

About The Position

We’re excited to share a rewarding career opportunity with a fast-growing organization. Join a dynamic team where you can make an impact and grow professionally. We deliver outstanding customer service and provide top products backed by a rigorous 100+ point inspection process. We value honesty, accountability, positivity, and passion for exceeding expectations. If you’re seeking a career with growth potential and competitive earning opportunities, we invite you to apply! The name of the hiring organization will be disclosed to candidates later in the interview process. POSITION SUMMARY The Office Coordinator is responsible for managing critical administrative and financial support functions within a high-volume dealership environment. This role ensures the accuracy and compliance of deal processing, title and registration activities, and internal documentation while supporting cross-functional operations including accounting and human resources. The position serves as a central point of coordination between store operations and corporate functions, requiring strong attention to detail, organizational discipline, and the ability to manage multiple priorities simultaneously.

Requirements

High school diploma or equivalent required
Minimum of 2+ years of administrative, accounting support, or dealership experience
Proficiency in Microsoft Office and/or Google Workspace
Strong organizational skills with high attention to detail
Ability to manage multiple tasks in a deadline-driven environment
Effective written and verbal communication skills

Nice To Haves

Prior experience in dealership operations (RV, automotive, or similar industry)
Working knowledge of title and registration processes
Exposure to accounting systems and basic bookkeeping practices
Experience supporting HR or onboarding processes

Responsibilities

Review, verify, and finalize deal documentation to ensure completeness and accuracy prior to posting
Process deal postings in accounting systems and maintain supporting documentation
Generate and distribute commission reports based on finalized deals
Maintain financial logs including petty cash, accounts payable tracking, and corporate card activity
Coordinate lender payoffs and ensure proper disbursement of funds
Submit and reconcile applicable sales tax payments
Process title and registration documentation for new and pre-owned units in accordance with state and federal requirements
Manage out-of-state title transactions, ensuring proper documentation and compliance
Submit required paperwork to appropriate agencies (DMV, tax offices) within required timelines
Maintain accurate filing and audit-ready records for all title-related documentation
Serve as a point of contact between dealership staff and the HR function
Facilitate new hire onboarding documentation and ensure timely submission
Support internal communication related to policies, compliance, and employee updates
Assist management with administrative HR-related tasks as needed
Track and follow up on trade titles and newly acquired inventory documentation
Ensure proper entry and recordkeeping of incoming units
Register warranties for sold units and process applicable rebates or claims
Maintain accurate records supporting inventory and warranty activities
Oversee front office coverage, including scheduling and backup reception support
Coordinate ordering and inventory of office supplies and vendor services
Provide administrative support to leadership and departmental teams
Assist with internal audits and coordinate documentation requests with corporate teams