Part-Time Office Coordinator

The Guardian • Los Angeles, CA

17d • Hybrid

About The Position

The Guardian US is seeking an organized, proactive, and detail-oriented part-time office coordinator to support the operations of our Los Angeles office. This individual will play a key role in maintaining a welcoming, functional, and efficient work environment by assisting with facilities, editorial and admin support, supplies and event coordination.

Requirements

• Highly organized and reliable, with strong attention to detail
• Good communication and interpersonal skills
• Comfortable with basic tech troubleshooting (printers, conference screens, etc)
• Self-starter with a proactive, problem-solving approach

Nice To Haves

• Admin experience in media or newsroom environments a plus

Responsibilities

• Working closely with editors to ensure the LA office runs smoothly and the editorial team has the support it needs
• Liaise with office/building management on facilities-related needs and issues
• Maintain office access and safety protocols
• Arrange access for new employees, guests and visiting staff with building security, help them settle when they arrive and help them get in to the building throughout their stay
• Coordinate office improvements with NY-based facilities and IT teams, including tech setup and troubleshooting
• Manage package deliveries and distribution
• Handle mail deliveries and distribution
• Make sure the team has supplies, office gets cleaned, in order
• Coordinate with NY office in ordering and distributing PPE and other essential gear and supplies for the team
• Work with NY on an earthquake and emergency plan (both for LA and Oakland staff)
• Build and maintain rotas (schedules) for staff and freelance reporters, communicating plans and changes with the team, troubleshooting issues with editors
• Assist with general administrative office duties
• Assist west coast editors with special events logistics, complicated meetings, team drinks, or social events for visitors
• Organize external guests for team lunch meetings

Benefits

• Access to a broad range of tools and solutions for personal and professional growth
• Support for the pursuit of professional qualifications through vocational courses and apprenticeships
• Opportunity to hear unique insight from journalists in morning conference
• Equal Opportunity Employer

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed