Office Coordinator

DEWITT LLP•Brookfield, WI

2d•Onsite

About The Position

The Office Coordinator position is for someone detail-oriented, professional, outgoing, and friendly. The primary purpose is to provide clerical support to all employees while maintaining confidentiality. The employee must work positively and respectfully with fellow employees and clients. Professionalism, communication, courtesy, and respect are foundations of DeWitt’s work environment and culture.

Requirements

Associate degree, High School Diploma, GED Equivalent, or job-related experience.
Leadership Skills: Strong ability to supervise and motivate a team.
Organizational Skills: Excellent time management and multitasking abilities to oversee multiple office operations.
Problem-Solving Skills: Proactive in resolving issues related to equipment, staff, or resources.
Communication Skills: Ability to communicate effectively with clients, guests, staff, vendors, and other departments.
Technical Proficiency: Familiarity with office equipment, software (e.g., Microsoft Office, document management systems), and vendor management platforms.
Attention to Detail: Ensures accuracy in record-keeping, budget tracking, and supply management.

Nice To Haves

Prior law firm experience is preferred.

Responsibilities

Answering Phones
Greeting Clients
Scheduling appointments
Opening New Files/Conflict Checks
Drafting and Sending Client Engagement Letters/Notifications
Client Account Inquiries and Credit Card Payments
Locate Files/Documents as Requested
Scan, Edit, Print & Copy Documents as Requested
Attend/Assist with Estate Planning Signings
Setup Conference Rooms for meetings
Clean/Maintain Conference Rooms
Assist with Office Supply Orderings on as Needed
Miscellaneous Tech Support/Office Equipment Maintenance
Meal ordering for firm functions
Outbound mail and package handling

Benefits

Competitive compensation
Retirement Saving Plan with no waiting period, with all contributions 100% vested
Monthly firm contributions to 401(k) plan based on a percentage of their salaries
Paid time off
Paid holidays
Tenure bonuses
Milestone awards
Medical Insurance
Dental Insurance
Vision Insurance
Short and Long Term Disability
Group Term Life Insurance
Accidental Death & Dismemberment Insurance
Optional benefits such as dental insurance, vision insurance, dependent life insurance, supplemental life insurance, supplemental accidental death and dismemberment insurance, and pet insurance.