Office Coordinator

Diocese of Austin Catholic Schools•Temple, TX

1d•Onsite

About The Position

Holy Trinity Catholic School is seeking an Office Coordinator that fulfills the mission of the Catholic school by registering and organizing student and family files and reports for the school. The Office Coordinator has decision-making responsibilities within essential job functions, in keeping with school policies. The position is hired and evaluated by the principal. Catholic schools in the Diocese of Austin are canonically obedient to the Bishop and assist him in fulfilling his ministry and canonical obligations. Pastors, presidents, and principals serve as leaders of the schools to make Christ's mission present and enduring in the schools. In order to fulfill Christ's mission, the school leaders employ suitable, chosen collaborators, sharing with them Christ's mission and entrusting to them various responsibilities. Positions employed in this School help extend the ministry of the School leaders in particular ways as outlined in the job description. The employee in this position is closely connected to and assists the School leaders in the performance of their ministry and, therefore, engages in ministry for the Church.

Requirements

Knowledge of the basic teachings of the Catholic Church
Able to serve as a professional ambassador and representative of the school
Able to communicate effectively in both written and verbal form
Able to work well with others in the school community
Skill in handling multiple tasks simultaneously
Skill in organizing and relating information in an understandable format
Skill in job appropriate technology
Skill in critical thinking and planning
Bachelor’s degree
Experience: None required
Must submit an Ethics and Integrity in Ministry (EIM) Application for Ministry within the first week of employment, participate in an EIM Basic abuse prevention training workshop within 60 days of submitting a complete Application for Ministry, and maintain EIM compliance during the entire term of employment.

Responsibilities

Supports and upholds the philosophy of Catholic education and the mission of the school
Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese
Prepares statistical reports as needed
Maintains confidentiality regarding school matters
Provides student data entry and record maintenance for the Administration and College Advisor
Maintains accurate student and faculty/staff attendance records
Contacts parents for attendance and medical information
Maintains the accuracy of the school’s student/family database and serves as the school resource for questions
Communicates effectively within the school community and with prospective families
Meets staff development guidelines as set forth by the Diocese/local administration
Demonstrates professionalism in conduct, demeanor, and work habits
Maintains a work schedule that maximizes availability to the school, students and staff
Collaborates with peers to enhance the work environment and support instructional planning
Maintains photography permissions and shares with school personnel
Manage and monitor family’s FACTS account
Coordinates with the administration regarding teacher substitution and provides paperwork to substitutes
Provides comprehensive secretarial duties for the principal and school office
Assists in maintaining the school’s main calendar
Serves as a professional representative of the principal and school
Manage the front desk by welcoming visitors and routing phone calls.
Receive, sort, and distribute daily mail, packages, and couriers.
Maintain an organized reception area and monitor inventory levels to order office supplies.
Oversee visitor access, monitor security procedures (e.g., issuing visitor badges), and maintain employee sign-in/out logs
Serve as the EIM coordinator
Serve as the health coordinator