Office Coordinator - Auditor

Whatcom County • Bellingham, WA

1d • Onsite

About The Position

The Auditor's Office has an opening for the position of Office Coordinator. This position is by special appointment of the County Auditor and serves at the sole discretion of the Auditor. Exercises independent judgment and discretion and maintains absolute confidentiality in keeping with this special Elected Official’s appointment.

Requirements

• Associate’s degree in business administration, office administration, public administration, or a related field and two (2) years of progressively responsible administrative, office coordination, or office management experience involving public contact, records management, preparation of written materials, and administrative support, or a high school diploma or GED and six (6) years of progressively responsible administrative, office coordination, clerical, or office management experience.
• Any equivalent combination of education, training and experience that clearly demonstrates the ability to perform the essential duties of the position may be considered.
• Experience may substitute for education and education may substitute for experience when appropriate.
• Obtain and maintain a valid Notary Public commission throughout employment.
• Complete required training on applicable cash handling policies, procedures, and internal controls within one (1) week of employment.
• Authorize and successfully complete a background check prior to employment.
• Must pass job-related tests.

Nice To Haves

• Experience working in local government/public administration.
• Experience supporting management teams, elected officials, or multiple professionals.
• Experience with financial systems, human resources information systems, website administration, records management systems, desktop publishing, database management, or integrated business systems.
• Experience developing procedures, workflows, training materials, or public communications.
• Whatcom County may consider combinations of education, experience, certifications, and training in lieu of specifically required qualifications contained herein.

Responsibilities

• Participating as a member of the Auditor’s Office leadership and management teams including strategic planning, systems analysis, program evaluation, budget preparation, cost estimating, and problem solving activities.
• Managing the Auditor’s Office website, including layout and web content.
• Providing graphic design services in design and preparation of publications and presentations, such as election voters’ pamphlets, Auditor’s Annual Report, Candidate Filing Guide, training materials and programmatic handouts.
• Providing support to all areas of the office as needed, including assisting with Elections tasks, indexing historical documents, mailing renewals and answering telephones.
• Responding to Public Disclosure requests and backing up the Payroll Clerk.

Benefits

• Medical, Dental, and Vision coverage for employees AND their family
• Generous Paid Time Off (PTO) and 12 paid holidays annually.
• Lifetime pension through the Washington State Public Employees' Retirement System (PERS), with joint contributions required from the employee and the County
• Voluntary Deferred Compensation Retirement with County match
• $50,000 Life Insurance coverage for employees
• Voluntary Term Life Insurance and Personal Accident Insurance
• Flexible Spending Account (FSA) available for health care and/or dependent care expenses
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree