Office Coordinator - Part Time

Easterseals Louisiana•Shreveport, LA

2h•Onsite

About The Position

This is a part-time Office Coordinator position responsible for a variety of administrative and clerical tasks to ensure the smooth operation of the office. The role involves managing communications, assisting with payroll and reporting, handling mail and supplies, and providing support to the Program Director and other staff.

Requirements

High School Diploma or equivalent.
Desktop Computer Skills - Internet, Microsoft 365, Excel.
Ability to perform essential duties satisfactorily.
Ability to operate a computer, file and retrieve written documents, communicate with others on the phone and in person.
Ability to walk, sit, use hands, and lift and/or move lightweight items.
Ability to move independently or with reasonable accommodation within the facility and community.
Must have a vehicle available.
Ability to communicate clearly.

Responsibilities

Answer a high volume of incoming telephone calls daily, route calls to appropriate staff and/or take and distribute detailed messages to staff as needed.
Assist Program Director with processing and submission of bi-monthly payroll.
Handle New hire Personal and Payroll forms and maintain Personal files.
Assist Program Director with maintaining and updating weekly Caseload Size and Status Report.
Prepare and handle mail-outs of Quality Assurance/Consumer Satisfaction surveys quarterly accordance with Quality Assurance Manual requirements (10% Monitoring).
Process Incoming and Outgoing Mail: Receive, open and date stamp incoming mail and distribute to appropriate staff. Process and apply appropriate postage for delivery of outgoing mail to the Post Office that day.
Assist Project Director in maintaining the On-Call Schedule and notification to company's Answering services.
Enter daily log of absences in calendar and logbook.
Responsible for Locking and Unlocking Office doors for daily business.
Greet and assist all visitors to the office while maintaining confidentiality.
Monitor status of office supplies and place Supply Order as needed.
Check Faxes regularly for processing and distribution to appropriate staff.
Report repairs and follow up.
Assist with maintenance of Copy and Fax machine (re-supply paper/toner, etc.).
Data entry into computer system daily, create and produce reports as requested by Program Director, and Supervisors.
Maintain tracking charts to ensure timely processing and submission of data to appropriate staff.