Office Coordinator, Part-time

Diocese of Venice in Florida•Port Charlotte, FL

About The Position

The Parish Office Coordinator is an administrator in support of the Pastor’s responsibilities to the parish and is a responsible for the overall operation of a very active Parish within the Diocese of Venice in Florida.

Requirements

AA or bachelor’s degree in accounting or business administration required.
In-depth knowledge of QuickBooks.
Experience with an automated payroll/timekeeping system.
Strong computer skills with Microsoft Office Suite (word, power point, excel).
3-5 years’ experience in a similar position.
Ability to manage indirect and direct reports through strong leadership skills.
Critical thinker, ability to provide analytical approach to managing the facility.
Excellent communication skills, both written and oral.
Able to handle multi-task simultaneously and work independently.
Must pass accounting and competency test provided by the DOV.

Responsibilities

Oversees and reviews bookkeeping services such as A/R, A/P, GL, Collections,
Maintains and processes bi-weekly Timekeeping, payroll spreadsheets for staff and Parish e-giving signups., etc.
Prepares, administers, and reviews budget process for Parish which is subject to review and/or approval by the Parish Finance Council, with Parish accountant as required.
Analyzes and make recommendations pertaining to all financial decisions and questions facing Parish.
Maximizes cash management resources.
Coordinates and reviews parish organizations and ministry funds.
Other job duties as assigned by the Pastor.
Oversees Maintenance, Ministries, IT, Communications and Hospitality.
Acts as liaison between the parish and the diocese in financial matters and human resources issues.
Manages and maintains contracts on all Parish buildings, vendors and equipment.
Reviews parish staff needs and makes appropriate recommendations.
Provides professional support to parish staff.
Oversee the management of the parish records.
Coordinates parish liability and property insurance, worker’s compensation with the Diocese general insurance program.
Oversees staff activities in general.
Consults with and advises Pastor on business and administrative matters that affect the parish.
Other job duties as assigned by the Pastor.