Office Coordinator
About The Position
The Office Coordinator is an onsite role responsible for ensuring smooth day to day office operations in the Santa Maria Primus Auditing office (PAO) while providing coordinated HR administrative support in partnership with our external HR provider (YPP). This position focuses on execution, communication, organization, and follow through, serving as the local point person for employee support, onboarding coordination, records management, and office administration while helping maintain a welcoming and organized office environment, including coordination of basic team integration activities and office events.
Requirements
- 2+ years of experience in operations coordination, office administration or human resources
- Strong organization and task management (able to manage multiple priorities)
- Comfortable working with systems (Google Workspace/Excel, HR portals, DocuSign)
- Strong written and verbal communication
- High integrity and ability to handle confidential information
- Customer-service mindset
Nice To Haves
- Bilingual English/Spanish (preferred)
Responsibilities
- Serve as the onsite point of contact for Santa Maria office needs and day-to-day readiness
- Coordinate vendors (cleaning, maintenance, IT/telecom as applicable) and track open issues through resolution
- Liaise with building management/landlord for facility-related requests and communications
- Manage office supplies, purchasing requests, and basic budget tracking (as assigned)
- Maintain office organization and required workplace postings (in coordination with YPP)
- Coordinate mail/deliveries and maintain basic office logs (as applicable)
- Support office projects (moves, signage, access/badges, minor office upgrades) as needed
- Support a positive office environment by coordinating basic employee engagement and integration activities (e.g., welcome lunches, team-building logistics, celebrations, and office events), in alignment with management.
- Coordinate onboarding/offboarding and leave administration logistics, in partnership with YPP
- Maintain employee files and required acknowledgements (confidential handling and organized storage)
- Support recruitment and training/employee communication logistics as needed
- Track completion of policy acknowledgements and required training assignments (as applicable)
- Assist with timekeeping coordination (e.g., Prism questions routed to YPP, manager reminders, basic tracking)
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
