OFFICE COORDINATOR

State of Illinois • Springfield, IL

3d • $4,272 - $5,641 • Onsite

About The Position

The Illinois Department of Transportation is seeking to hire an Office Coordinator. The successful candidate will perform paraprofessional or technical secretarial and office support functions; paraprofessional or technical work is coordinative in nature and involves the application of advanced technical knowledge of a major software application program and/or a combination of high level clerical and low level professional work.

Requirements

• Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.

Nice To Haves

• Prefers extensive knowledge of office practices, procedures and programs.
• Prefers extensive knowledge of composition, grammar, spelling and punctuation.
• Prefers ability to follow oral or written instructions.

Responsibilities

• Provides secretarial and complex, specialized office support functions for the Cultural Resources Unit Manager and professional staff.
• Carries out such advanced word processing functions as uploads and downloads files, file merges, developing form letters, templates, glossaries and archives.
• Develops complex database, spreadsheet or word processing record and report applications requiring an extensive understanding of the application program or procedural command language.
• Follows oral and written instructions gaining experience and knowledge in and applying evolving automated office equipment and technology to complex tasks.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

• Monday-Friday work schedule
• Flexible work schedules in several program areas (flexible time, hybrid scheduling)
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• 12 Weeks paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn 12 paid Sick Days annually
• New Employees earn 10 paid Vacation Days their first year of service and can earn up to 25 paid Vacation Days annually
• Employees earn 3 paid Personal Days annually
• 13-14 paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED