Office Coordinator, Graduate Students' Association

University of Saskatchewan•Saskatoon, SK

1d•Onsite

About The Position

The Graduate Students' Association (GSA) is seeking dedicated and organized Office Coordinators to support our day-to-day operations and ensure smooth office functionality. The GSA represents over 4,000 graduate students at the University of Saskatchewan, offering professional, academic, and social services while advocating for student needs. We are committed to fostering a welcoming and supportive learning environment for First Nations, Métis, and Inuit students, honoring the ancestors of this land and reaffirming our shared relationships.

Requirements

Must be a registered student in the College of Graduate and Postdoctoral Studies at the University of Saskatchewan and maintain enrollment throughout employment
Familiarity with the GSA constitution, bylaws and policies
Strong organizational and communication skills
Friendly and professional demeanor
Ability to work independently and multitask efficiently
Proficiency in office software and basic IT troubleshooting skills

Responsibilities

Support GSA booked events, orientations and sessions at GSA Commons or off-site.
Coordinate and run weekly student events (ie: movie, trivia, game nights)
Open, close, setup the GSA commons and office as required including furniture movement, light cleaning, general upkeep of the commons and office spaces, perform other duties as required
Converse with event convenor to coordinate event logistics, maintain event calendars and records, perform billing and rental agreements
Answering phone calls, taking messages, monitoring and responding to emails, processing membership payments, referring students to Executives or University services and assisting students with inquiries
Assist the GSA Executives and Operations Manager with various administrative tasks
Maintain the confidentiality of all GSA, student, staff, and stakeholder information accessed through the position.
Perform duties in accordance with the GSA’s governing documents, policies, values, equity and inclusion commitments, and Executive-approved priorities.
Exercise discretion, professionalism, and sound judgment in all interactions, and promptly escalate concerns outside the scope of the position to the Operations Manager or appropriate Executive member.