Office Coordinator - Ypsilanti, MI

NFM & J LP•Ypsilanti Charter Township, MI

3d•Onsite

About The Position

RNA Facilities Management is seeking a detail-oriented and proactive Office Coordinator to support daily office and field operations. This role provides essential administrative and operational support by managing communications, coordinating scheduling, maintaining accurate records, and ensuring timely completion of office tasks. The Office Coordinator will handle bid documentation, vehicle registrations and tracking, daily bank deposits, and organized filing of reports and paperwork. This position also involves coordinating with management and field staff, responding to customer and internal inquiries, and traveling as needed to job sites, banks, vendors, or customer locations. The ideal candidate demonstrates strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting smooth day-to-day operations in a fast-paced environment. This is an in-person position based in Ypsilanti, MI.

Requirements

One year working experience in professional office administration.
High School diploma or GED required; College experience preferred.
Working knowledge or experience with multi-line office phone systems, networked printers, and Microsoft office required.
Experience in a client-facing or customer service role.
Experience using Microsoft Office, including: Word, Excel, Outlook, Teams, and SharePoint
Experience with multi-line office phone systems, networked printers
Excellent organizational skills.
Excellent professional written and verbal skills.

Nice To Haves

Previous experience in an administrative or office support role preferred
Previous experience with AR/AP invoices
Able to work in a fast-paced environment
Proficient computer skills
Proven customer support experience
Strong attention to detail
Strong phone contact handling skills and active listening
Customer service oriented
Able to adapt/respond to different personalities
Excellent communication and ability to work under pressure
Able to multi-task and prioritize/manage time effectively
High school diploma or equivalent

Responsibilities

Provide daily administrative and operational support to ensure efficient office operations
Conduct periodic walk-throughs of job sites or properties as required
Maintain and update vehicle tags, registrations, and tracking documentation
Prepare and process daily bank deposits accurately and on time
Assist with bid preparation, submission, documentation, and tracking
Travel as needed to job sites, banks, vendors, or customer locations to support operations
Organize and maintain accurate files, reports, and office records in compliance with company standards
Answer and route incoming phone calls and emails; assist customers and staff with inquiries
Coordinate scheduling, communication, and follow-up between management and field staff
Ensure accuracy and completeness of paperwork, reports, and data entry
Support additional administrative and operational tasks as assigned