Office Coordinator, Senior

SeaWorld•Orlando, FL

5d•Onsite

About The Position

At SeaWorld, we're passionate about caring for animals. In fact, we've already rescued over 40,000 animals (and counting!). And we can save you from being stuck in just another job. Join us and help bring joy, excitement, and lasting memories to people from around the world. We're seeking enthusiastic, dedicated, and hard-working individuals to become our Ambassadors. Join us and play an important part on our incredible team!

Requirements

Must have High School diploma or equivalent.
Minimum of 1 year of office coordination, executive assistant, or administrative experience.
Proven ability to handle confidential information with professionalism and discretion.
Strong organizational skills and attention to detail.
Excellent communication and interpersonal skills.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Must be able to work with minimal supervision and maintain confidentiality
Must be able to lift 25 pounds
Must be able to push/pull 50 pounds
Must be able to work indoors with or without AC for entire shift
Must be available to work varying shifts/hours based on business need, to include opening, mid-, and closing shifts; nights, weekends, and holidays

Responsibilities

Provide direct administrative support to the Vice President of Entertainment
Manage confidential documents and sensitive information with discretion and accuracy.
Organize, file, and maintain departmental paperwork and records.
Maintain and track licensing documents, certifications, and compliance files.
Assist with preparation, organization, and distribution of internal documents and materials.
Maintain cleanliness, organization, and presentation of kitchen and conference room spaces.
Ensure conference rooms are meeting ready, including set up, reset, and restocking.
Oversee copy machine operations, including basic troubleshooting, supply replenishment, and service coordination.
Monitor office supplies and coordinate restocking as needed.
Serve as a point of contact for office-related needs within the Entertainment department.
Plan, organize, execute milestone moments and holiday celebrations.
Support department morale by creating welcoming, festive, and engaging office experiences.
Assist with recognition efforts and internal appreciation initiatives.
Coordinate with other departments as needed to support documentation and events.
Maintain organized digital and physical filing systems.
Distribute incoming and outgoing mail
Attend leadership meetings and record minutes
Monitor Entertainment duty phone line and assist with Ambassador correspondence as well as attend park start up meeting on behalf of the department.
Perform other duties as assigned