Office Coordinator I, Nebraska

Kirkham Michael & Associates, Inc.•Omaha, NE

About The Position

Kirkham Michael provides integrated engineering and construction services to a wide variety of public and private clients. We are a dynamic firm focused on our clients’ success and we fulfill project and program needs from initial concept through implementation with innovative, yet practical solutions. We recognize that our people are our most valuable resource, and we are dedicated to providing a workplace where you are able to grow and thrive. We are currently looking for an energetic and knowledgeable individual to fill our position in our Omaha, Nebraska Office. Summary Handles a wide variety of situations and conflicts involving the administrative and marketing functions of the office. Ensures that request for action or information are handled; interprets requests and helps implement action as needed (typically, administrative staff performing at the higher levels of responsibility also perform duties described at the lower level). Provides principal administrative support in an office. Carries out recurring office procedures independently. Performs various duties, which may include marketing, engineering project tasks and Human Resources support. This will be a part-time position at 30 hours per week. If workload requires, up to 40 hours per week may be possible.

Requirements

High School Diploma or GED equivalent
Experience working in Marketing/HR/Administrative Functions

Nice To Haves

Associates Degree or equivalent experience preferred.
Experience working in engineering preferred.
Experience working with InDesign software.

Responsibilities

Composes correspondence on own initiative about administrative matters
Prepare materials needed by supervisor or staff for conferences, correspondence, appointments, meetings, telephone calls, etc.
Prepare proposals for project RFQ’s. This can be a significant portion of the duties.
Prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources.
Organizes office events such as lunches, conference registrations and hotel reservations.
Advises other offices on new procedures; requests information needed.
Provides administrative support to an office or multiple departments.
Uses judgment and initiative to determine the approach or action to take in non-routine situations.
Interprets and adapts guidelines, including unwritten precedents and practices.
Can work independently with minimal supervision.
May receive direction from corporate officers.
Ability to take direction and express understanding of the directions received; and ability to report progress.
Involved in outreach activities with community service organizations.