Office Coordinator - Engineering

Pyramid Global Hospitality•Captiva, FL

10d•$20 - $25•Onsite

About The Position

The Office Coordinator is responsible for managing office communications and facilitating key departmental tasks and procedures. We are looking for a team member with strong facility maintenance and or construction office administrative background. Their duties will include yet not limited to oversite of the key departmental administrative responsibilities.

Requirements

High School Diploma/GED; AND one (1) year of resort operations support experience; OR an equivalent combination of education, training, and experience.
Must be proficient in Office 360, and be able to keystroke at 50 wpm, without error.
Must be able to work in a fast paced, deadline driven environment.
Mobility to work in an office setting, use standard office equipment.
Stamina to sit for extended periods of time.
Strength to lift and carry up to 20 pounds.
Vision to read printed materials and computer screens with dexterity to utilize computer equipment.
Hearing and clear speech to communicate in person or over the telephone.
Must be able work in different types of weather sometimes extreme, including high temperatures and humidity.

Nice To Haves

strong facility maintenance and or construction office administrative background

Responsibilities

Maintain departmental checkbook, accurately recording all expenses and prepare month end reporting.
Prepare and submit invoices for all billable work performed by the engineering department. Must be timely and with backup to post to owner accounts in the month for the month.
Assist with weekly pay roll reporting ensuring accurate and timely submissions.
Ordering stock parts and supplies to maintain established par levels on a monthly basis with consideration to budgeted expenses.
Sourcing custom and one-off parts to reduce down time on guest units and equipment.
Assist procuring proposals and or multiple bids when third party contractors are required for repairs and maintenance.
Scheduling of third-party contractors and effectively communicating scheduled work with all necessary resort departments.
Maintain and appropriately file all State required inspections, and coordinate schedules of responsible vendors to ensure the resort is always in a compliant status.
Coordination of facility maintenance contracts including yet not limited to the list below, to ensure vendors obligations are fulfilled.