Office Coordinator-Community Programs

City of Chesapeake Portal•Chesapeake, VA

15d

About The Position

The position is responsible for performing organizational functions and complex clerical office tasks for the Community Programs division of Human Services. General Tasks: Maintains personnel information and prepares payroll. Maintains departmental budget; assists with budget preparation and administration of expenditures. Compiles data and prepares routine and specialized reports. Assists in the coordination of special events in the community. Coordinates/maintains databases for the Division. Assists in the preparation, review and maintenance of Human Service grant requests. Maintains supply inventory Processes requisitions and purchase orders; researches and processes accounts payable and/or accounts receivable; interacts with vendors and contractors. Processes grants to include budget journals Interacts with other departments, clients/customers and the public by telephone and in person. Coordinates training for the Division Assists clients with needed resources. Assists the Community Programs Administrator with special projects including budget preparation. Information technology point of contact. The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure for a full list of benefits and employee perks.

Requirements

Requires any combination of education and experience equivalent to an associate’s degree in word processing, secretarial skills, or a closely related field.
a minimum of two years of full-time equivalent experience in administrative support.
Depending on departmental operational requirements, may require valid driver’s license and driving record in compliance with City Driving Standards
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Nice To Haves

Experience with all Microsoft products
Ability to create and compile spreadsheets
Experience in managing more than one office
Experience with PeopleSoft and Kronos

Responsibilities

Maintains personnel information and prepares payroll.
Maintains departmental budget; assists with budget preparation and administration of expenditures.
Compiles data and prepares routine and specialized reports.
Assists in the coordination of special events in the community.
Coordinates/maintains databases for the Division.
Assists in the preparation, review and maintenance of Human Service grant requests.
Maintains supply inventory
Processes requisitions and purchase orders; researches and processes accounts payable and/or accounts receivable; interacts with vendors and contractors.
Processes grants to include budget journals
Interacts with other departments, clients/customers and the public by telephone and in person.
Coordinates training for the Division
Assists clients with needed resources.
Assists the Community Programs Administrator with special projects including budget preparation.
Information technology point of contact.