Global Workplace Programs & Office Coordinator

Algolia•New York, NY

5d•$89,000 - $104,000•Hybrid

About The Position

At Algolia, we’re proud to be a pioneer and market leader in AI Search, empowering 17,000+ businesses to deliver blazing-fast, predictive search and browse experiences at internet scale. Every week, we power over 30 billion search requests — four times more than Microsoft Bing, Yahoo, Baidu, Yandex, and DuckDuckGo combined. In 2021, we raised $150 million in Series D funding, quadrupling our valuation to $2.25 billion. This strong foundation enables us to keep investing in our market-leading platform and serving incredible customers like Under Armour, PetSmart, Stripe, Gymshark, and Walgreens. Algolia’s People Team ensures every Algolian has an environment—physical or virtual—where they can do their best work. As we continue to scale globally, providing a consistent, community-driven, flexible workplace experience is central to our culture and strategy. We are looking for a Global Workplace Programs & Office Coordinator who is organized, proactive, people-centric, and excited to shape the employee experience across our offices. This role is a unique blend of NYC office leadership, global workplace program management, and community-building initiatives, working closely with the Director, People Operations & Workplace and our EMEA Workplace team.

Requirements

Care about people and their happiness at work: a sincere customer service approach is key.
High-energy, team-first, positive attitude.
Strong communication skills, unquestionable integrity, and ability to handle sensitive matters.
An ability to work both independently and collaboratively in a team.
Strong organizational skills with the ability to prioritize time.
Desire to get things done.
Keen to learn in a fast growing startup.

Nice To Haves

Previous HR experience is preferred but not required.

Responsibilities

Ensure a warm, seamless experience for all employees, candidates, and visitors in our NYC office.
Maintain a well-run office environment: coordinate with building management, manage mail and deliveries, oversee supplies and snack programs, and ensure space readiness.
Support office safety and physical security procedures, including managing visitor/vendor access and communications.
Coordinate onsite activities, meetings, and internal events; partner with global teams to support cross-office engagement.
Be onsite at least 3x per week, with additional presence during events or key meetings.
Lead global real estate and workplace program renewals with support from the Director, People Operations & Workplace.
Partner closely with the EMEA Workplace Coordinator to build unified, efficient processes, including global physical security guidelines.
Maintain and improve programs that foster community and support our flexible workplace model.
Drive culture and connection across all offices and remote locations through programs such as the Community Leaders Program and Mobility Pass.
Lead key global initiatives including CSR programs (Global Giving Day, Charity Matching) and our ESG program, such as annual carbon footprint reporting and EcoVadis certification efforts.