Office Coordinator (Bilingual) (40133021)

Sodexo Canada Ltd•Toronto, ON

10d•CA$55,000 - CA$60,000•Onsite

About The Position

Grow your career with a company that shares your passion! Our Corporate Services Division has an exciting new opportunity to join the Sodexo team as our next Bilingual Office Coordinator located in Toronto, Ontario. At Sodexo, we go beyond traditional workplace solutions to create environments where employees thrive. From innovative culinary programs that bring daily delight to integrated facilities management that fosters productivity and well-being, our team plays a vital role in shaping thriving workplaces. Our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

Requirements

A college diploma or university degree in Office Administration, Facilities Management, Business Administration, or a related field.
A minimum of two to three years of experience in workplace services, facilities coordination, office administration, or a similar corporate environment.
Fluency in both English and French, with excellent written and verbal communication skills in both languages.
Excellent customer service, communication, and interpersonal skills.
Strong organizational and multitasking abilities, with the capacity to manage multiple priorities simultaneously.
Strong attention to detail and the ability to follow through on requests and operational issues.
Experience coordinating external vendors and service providers.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
The ability to work independently and exercise sound judgment in a restricted-access corporate environment.
Professionalism, discretion, and the ability to handle confidential or sensitive information.
Availability to respond to emergency calls outside regular business hours, including overnight when required.
Flexibility to occasionally work evenings or weekends, approximately four times per year.

Nice To Haves

Experience with invoice processing, purchase orders, and vendor management is considered an asset.
Knowledge of workplace health and safety practices and emergency-response procedures is considered an asset.

Responsibilities

Act as the primary point of contact for employees, visitors, internal stakeholders, building management, and external vendors.
Coordinate daily office and workplace service activities to ensure smooth and efficient operations.
Respond promptly and professionally to employee requests, workplace concerns, and service inquiries.
Coordinate vendors and service providers, including scheduling, access, follow-up, and service-quality monitoring.
Manage office supplies, equipment, common areas, meeting rooms, mail, courier services, and workplace-related requests.
Support the coordination of building maintenance, repairs, security, and other facilities-related services.
Process invoices, purchase orders, and vendor documentation while maintaining accurate records.
Assist with office moves, employee onboarding, workspace preparation, and access coordination.
Support workplace health and safety practices, emergency procedures, and related documentation.
Maintain confidentiality and exercise discretion when handling sensitive information.
Identify operational issues and follow through with the appropriate stakeholders until they are resolved.
Serve as the main point of contact for building- or bank-related emergency calls and respond when required, including to overnight calls.
Occasionally work during evenings or weekends to support business requirements, anticipated to be no more than four times per year.
Perform other administrative and workplace coordination duties as required.