Detroit Office Coordinator & Administrative Project Support

Progressive Companies • Detroit, MI

1d • Hybrid

About The Position

As a Project and Office Coordinator, you will provide comprehensive administrative and project support to our interdisciplinary architecture and engineering teams. You’ll help foster a positive, engaging office environment by supporting your colleagues and client projects, welcoming visitors, and keeping daily office operations running smoothly in our Detroit office location.

Requirements

• High school diploma required.
• 3+ years of broad operational or administrative experience in a directly applicable role.
• Proficient in Microsoft Office, including Word, Excel, and Outlook.

Nice To Haves

• Associate’s or bachelor’s degree.
• Experience in the Architecture and Engineering industry.
• Experience in a multi-office firm environment.
• Proficiency with Deltek Vantagepoint, Microsoft SharePoint and Teams; familiarity with Access or BSD software preferred.

Responsibilities

• Coordinate day-to-day project information flow, team calendars, meeting agendas, and minutes.
• Manage client contact information, project files, and records in Deltek Vantagepoint.
• Prepare contracts, project specifications, and proposal materials using AIA and BSD SpecLink software.
• Track submittments, requests for information, and certificates of insurance throughout each project.
• Support HR led initiatives, including greeting candidates and supporting new hire onboarding.
• Oversee Detroit office operations, including supplies, vendor coordination, and overhead expense reconciliation.
• Serve as the point person for safety training, emergency planning, and front-office hospitality and guest reception.

Benefits

• company provided training and education
• equitable recruitment
• grassroots employee DEI committee
• corporate sponsorship for a wide range of community organizations and activities
• award-winning wellness program
• hybrid work schedule
• summer hours
• profit-sharing
• employee stock ownership plan (ESOP)
• continuing education
• mentorship
• growth opportunities
• paid service-learning hours

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED