Office Clerk - Tulsa, OK

Fowler Automotive•Tulsa, OK

8d•Onsite

About The Position

The Office Clerk position at Auto Image USA Tulsa is responsible for various administrative and clerical tasks to support daily operations. This role involves utilizing Dealertrack for billing and purchase order management, delivering and retrieving repair orders from dealerships, and maintaining accurate filing systems. The position also requires communication with the Norman office for forwarding work schedules, logs, and bills. A professional appearance, neat work area, and positive attitude are expected. Marginal duties include copying records and assisting with other clerical tasks as requested.

Requirements

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's.
Ability to perform these operations using units of American money and weight measurement, volume, and distance.
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
Ability to deal with problems involving a few concrete variables in standardized situations.
Valid Driver's License and MVR acceptable to our Insurance Carrier.

Responsibilities

Utilizes Dealertrack to handle daily billing.
Delivers repair orders to dealerships for purchase orders.
Retrieves purchase orders from dealerships.
Enters purchase orders in Dealertrack.
Closes repair orders to the correct account in the correct accounting month.
Files closed repair orders by date for record keeping.
Forwards work schedules to the Norman office.
Forwards daily detail tracking logs to the Norman office.
Forwards any bills for the location to the Norman office.
Files within the appropriate file system all forms, records, reports, correspondence, or other important material.
Reads/examines incoming material for accuracy and legibility, gets clarification if necessary, classifies properly, and files within the appropriate file system.
Maintains professional appearance, neat work area, and a positive attitude.
Copies records as needed.
Assists with clerical/administrative tasks as requested.