Office Clerk

BELFOR CANADA INC.•Toronto, ON

11d•CA$0 - CA$20•Onsite

About The Position

The Office Clerk provides essential administrative and clerical support to ensure smooth daily operations. This entry-level role is vital in maintaining organization, supporting departmental goals, and fostering customer satisfaction. Working closely with the Office Manager, the Office Clerk performs a wide range of tasks, including welcoming visitors, managing communications, handling documentation, and maintaining shared office spaces.

Requirements

High School Diploma/GED.
Proficiency with Microsoft Office Suite and Google Suite.
Solid understanding of customer service principles and best practices.
Strong organizational skills with the ability to prioritize a varied workload and meet deadlines in a fast-paced environment.
Ability to work independently or collaboratively as part of a team.
Exceptional attention to detail and commitment to safeguarding the property and information of others.
Valid driver’s license and ability to operate a motor vehicle in accordance with BELFOR’s Auto Policy.

Nice To Haves

Diploma or Bachelor’s Degree in Business Administration or a related field.
1+ years of experience in office administration, customer service, or the construction/insurance industry.
Proficiency in Xactimate and/or XactAnalysis.
Experience coordinating meetings, events, or conferences, including catering and logistics.
Knowledge of office equipment, bookkeeping, expense management, and handling petty cash.

Responsibilities

Welcome and assist visitors, clients, and staff while ensuring sign-in procedures are followed.
Manage incoming calls, emails, and messages, directing them to the appropriate contacts.
Perform administrative duties such as data entry, filing, mail distribution, and maintaining organized office records.
Manage inventory of office supplies, monitor equipment performance, and maintain tidy, well-organized communal areas.
Coordinate meeting schedules, room bookings, and travel arrangements; assist with event preparation.
Provide cross-departmental support, including document preparation, reporting, and scheduling.
Assist with finance-related tasks such as billing, accounts receivable/payable, payroll, and time/attendance tracking.
Support claim assignment, recruitment processes, and employee relations as required.
Ensure the confidentiality and privacy of all job records related to BELFOR and its clients.
Build and maintain strong client relationships through professional, timely, and accurate communication with all stakeholders.
Support company safety initiatives and comply with BELFOR requirements.
Any other reasonable duties as assigned.