Office Clerk – Operations

Harris County Department of Education•Houston, TX

About The Position

This position supports the daily operations of all Head Start centers under the direction of the Operations Manager and performs general administrative duties as a member of the program’s administrative team.

Requirements

High school diploma or GED certificate
Strong written and verbal communication skills
Ability to interact with diverse populations
Effective/efficient interpersonal and analytical skills
Ability to work cohesively on an interdisciplinary team
Ability to consistently provide high level customer service
Proficiency with computer systems and software applications (database, spreadsheets, word processing and some desktop publishing)
Accurate note-taking skills
Ability to maintain accurate and auditable records
Ability to organize, prioritize and meet multiple deadlines
Minimum three years of experience providing administrative support or related experience

Nice To Haves

Some college preferred
Bilingual (English/Spanish) speaking and writing skills preferred

Responsibilities

Model HCDE and Head Start’s mission, vision, and values.
Provide administrative assistance to the Operations Manager and support the daily operations of the Head Start centers.
Develop and maintain various record-keeping systems, including those for Head Start center licenses and permits, personnel assignments, and center supply orders.
Serve as a liaison with Human Resources to facilitate all steps of the hiring process including application review, interview, recommendation, and placement.
Submit reports and requested documents in a timely manner.
Support the ordering of materials and management of inventory database for Head Start centers and the Operations team.
Organize and manage routine work activities to support special projects or contracts. This includes, but is not limited to, responding to parent inquiries, scheduling meetings and appointments, recording meeting minutes, assisting with center licensing documents, tracking submission of assignments from Center Managers.
Assist with the preparation for meetings, trainings and special events.
Maintain confidentiality of information.
Perform other duties as assigned.